Property Documentation Checklist

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?? Complete Property Documentation Checklist for Gurgaon

Proper documentation is crucial when buying or selling property in Gurgaon. Missing or incorrect documents can lead to legal disputes, financial losses, and possession delays. Use this comprehensive checklist to ensure you have all required documents.

? Quick Document Categories

Title Documents
Prove ownership
Approvals & NOCs
Legal clearances
Tax Documents
Payment proofs
RERA Documents
Builder compliance

?? Documents Required from SELLER/BUILDER

1?? Title Documents (Ownership Proof)

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Sale Deed / Conveyance Deed

Registered document proving seller is the rightful owner. Must be registered at Sub-Registrar Office, Gurgaon.

Where to get: Sub-Registrar Office / Seller
Verify: Check registration number, date, stamp duty paid
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Chain of Title Deeds (Last 30 Years)

All previous sale deeds showing property transfer history. Critical for title verification.

Important: Check for any gaps, GPA sales, suspicious transactions
Red Flag: Incomplete chain = Don't buy
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Encumbrance Certificate (EC)

Shows all transactions (sale, mortgage, lease) for the property. Ensures no hidden liabilities.

Period: Last 13-30 years
Where to get: Sub-Registrar Office, Gurgaon (online/offline)
Fee: Rs 500-1,000
Processing: 2-7 days
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Mother Deed

Original allotment letter or sale deed when property was first purchased/allotted by HUDA/DLF/Authority.

Essential for: Verifying original source of property
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Mutation/Khasra/Khatauni (for Plots)

Revenue records showing landowner's name in government records. Essential for plot purchases.

Get from: Tehsil Office, Gurgaon

2?? Building Approvals & NOCs (Gurgaon Specific)

? Building Plan Approval (DTCP Haryana)

Approved building plans from Department of Town & Country Planning, Haryana. Mandatory for all constructions in Gurgaon.

Issuing Authority: DTCP Haryana
Verify: Layout plan, floor plan, elevation, site plan
Warning: Unapproved construction = illegal property

? Occupancy Certificate (OC)

Certificate stating building is fit for occupation. Issued after construction completion and all clearances.

Issuing Authority: DTCP Haryana / HSVP / MCG
Critical: Cannot register property without OC
No OC = No loan, no registry

? Completion Certificate

Confirms construction completed as per approved plans. Required along with OC.

Importance: Ensures legal completion of project

? Fire NOC

Fire safety clearance from Haryana Fire Department. Mandatory for high-rise buildings.

Required for: Buildings above 4 floors

? Environmental Clearance (if applicable)

Required for large projects exceeding certain built-up area.

Get from: State Environment Impact Assessment Authority

? HUDA/DTCP License

License for colonizer/developer to develop land. Essential for plotted developments.

Verify validity: Check license validity period

3?? RERA Documents (For New Projects)

Mandatory for all projects in Gurgaon above 500 sq.m. or 8 apartments

? RERA Registration Certificate

Registration number and certificate from Haryana RERA (HRERA). Must be displayed in advertisements and website.

Verify online: haryanarera.gov.in
Check: Registration validity, completion date, promoter details

? Approved Layout Plans

RERA-approved project layout, floor plans, specifications. Must match what's being sold.

Download from: HRERA website / Builder's website

? Quarterly Progress Reports

Builder must submit progress every quarter. Check construction status before booking.

Access: HRERA portal under project details

? Escrow Account Details

70% of buyer funds must be in separate escrow account. Ensures funds used only for this project.

Get from: Builder / Sale agreement

4?? Tax & Society Documents

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Property Tax Receipts (MCG Gurgaon)
Last 3 years paid receipts from Municipal Corporation Gurgaon
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Water & Electricity Bills
Last 3 months bills. Verify connection is legal and in seller's name
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Society Maintenance Bills
Paid receipts showing no outstanding dues
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No Dues Certificate (NOC from Society/RWA)
Confirms no pending dues from society, mandatory for sale
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Society Share Certificate (if applicable)
For properties in cooperative housing societies

?? Documents Required from BUYER

Identity Proof

  • Aadhaar Card (all buyers)
  • PAN Card (mandatory)
  • Passport (alternative)
  • Voter ID

Address Proof

  • Aadhaar Card
  • Passport
  • Electricity/Water Bill
  • Rent Agreement

Financial Documents

  • Bank Statements (6 months)
  • Salary Slips (for loan)
  • ITR (last 2 years)
  • Form 16

Other

  • Passport size photos
  • Cheque book
  • Loan sanction letter (if loan)

?? Documents for Registration

At Sub-Registrar Office, Gurgaon

  • Sale Deed (drafted by lawyer, 3 copies on stamp paper)
  • All property documents (originals + photocopies)
  • Aadhaar & PAN (buyer + seller, originals + copies)
  • Passport photos (4 each for buyer & seller)
  • Payment proof (cheque/demand draft/RTGS)
  • Stamp duty payment (challan/online receipt)
  • NOC from Society (if applicable)
  • Two witnesses (with Aadhaar/PAN)
Stamp Duty in Haryana: 7% (men), 5% (women)
Registration Fee: 1% of property value
Processing Time: Same day registration (2-3 hours)

?? Where to Get These Documents in Gurgaon

??? Sub-Registrar Office

For: Sale deed, Encumbrance Certificate, Title search

Location: Multiple offices in Gurgaon
Timings: 9 AM - 5 PM (Mon-Fri)
Website: hr.nic.in

?? DTCP Haryana

For: Building approvals, OC, Completion Certificate

Location: Sector 18, Gurgaon
Online: dtcp.haryana.gov.in

??? MCG Office

For: Property tax receipts, building NOC

Location: Sector 34, Gurgaon
Online: mcg.gov.in

??? HRERA Office

For: RERA registration, project verification

Location: Panchkula
Online: haryanarera.gov.in

? Final Document Verification Checklist

? All documents are originals (not photocopies)
? Sale deed chain is complete (30 years)
? Encumbrance Certificate obtained & verified
? Building has Occupancy Certificate
? RERA registration verified online
? Property tax paid up to date
? Society NOC obtained
? All seller documents verified (Aadhaar, PAN)
? Property physically inspected
? Lawyer has verified all documents
? Bank loan approved (if applicable)
? Sale agreement signed

Need Help with Property Documentation?

AvantiHomez provides complete document verification and legal assistance for property transactions in Gurgaon. Ensure your documents are in order before buying or selling.